Too much manual work
Staff retype data from email to Excel, from Excel to systems, or from job sheets to invoices.
For SMEs that want to work smarter
Working smarter starts with someone who looks alongside you.
UwCopiloot helps SMEs gain control over processes, systems and day-to-day work. We spot where time, money and energy are lost — and build practical solutions with automation, ICT and AI.
Book an intro call
Take the QuickScanNo obligation • 30 minutes • Online or by phone
Prefer to explore the business scan first?
- Less manual work and duplicate entry
- More control over processes and figures
- Practical AI and automation without hype
Proces
Data
AI
Grip
Workflow
Dashboard
Documenten gekoppeld
AI actief
Recognition
Do you recognise this in your business?
Many businesses work hard, but not always smart. Information is scattered, processes depend on people and the same data is entered more often than necessary.
Scattered information
Customer information, planning, documents and agreements sit across inboxes, WhatsApp, Excel and separate software.
Slow reporting
Figures arrive late, are incomplete or need manual work each time before you can steer.
Dependence on individuals
Important knowledge sits in people's heads. When someone is ill or leaves, the process stalls.
AI feels interesting but unclear
You see opportunities with AI, but do not know where to start or which applications truly deliver value.
Growth brings extra pressure
More customers, more work and more administration do not automatically mean more control or more profit.
Our approach
From daily pressure to clear processes.
We look at how work really runs. Not only at software, but at people, information, decisions and handovers. Then we turn bottlenecks into practical improvements that make your business faster, simpler and more reliable.
Look alongside
We map processes, systems and day-to-day work.
Think ahead
We determine where the biggest time savings, cost reduction or quality improvement sit.
Build together
We help with dashboards, automations, integrations, forms, workflows and practical AI solutions.
The business scan
The UwCopiloot Business Scan
In one part of a day we make visible where your business loses time, money and energy — and which improvements can deliver value straight away.
After the business scan you will know:
- where duplicate work arises
- where processes slow down
- which information is missing or scattered
- which quick wins are possible immediately
- which ICT or AI solutions make sense
- which steps to take first
Start with a low threshold
We begin with a no-obligation intro call. Then we decide together whether a business scan makes sense.
Who for
For businesses that feel it could be smarter.
UwCopiloot is for SMEs where processes, administration, planning or reporting can be organised more smartly.
Free QuickScan
Discover where time, money and opportunities are being left on the table.
The UwCopiloot QuickScan shows in a few minutes where processes, systems and sales likely offer improvement opportunities — without a complicated analysis upfront.
- Less time lost searching, retyping and fixing
- Faster from enquiry to quote and invoice
- More control over open quotes, active jobs and actions
- Better visibility of where money is being left behind
No obligation • Insight in minutes • No details needed for your result
21 recognizable questions
Across 7 practical categories
Instant insight
Score and priority areas
No account needed for your result
The check runs locally in your browser. Sharing your details is optional.
Approach
From insight to improvement
Sometimes one conversation is enough to get direction. Sometimes a short or more extensive Business Scan is smarter. UwCopiloot can then help actually deliver the improvements.
Free intro call
In 30 minutes we look together at where most time, energy or margin is leaking. You get an immediate first estimate of the best next step.
Free and no obligation
First conversation of around 30 minutes.
Short Business Scan
For business owners who want clarity quickly on where processes can be smarter. Ideal for concrete bottlenecks around quotes, planning, job sheets, invoicing, Excel or reporting.
Guide price from €695 excl. VAT
Usually 2 half-days, including analysis and practical improvement advice.
Extended Business Scan
For businesses with multiple processes, systems or staff. We map bottlenecks, time leaks, quick wins and larger improvement opportunities in a structured way.
Guide price from €1,950 excl. VAT
Usually 6 half-days, including report and implementation roadmap.
Not stopping at advice?
UwCopiloot can also help deliver the chosen improvements under our own direction — from process changes and dashboards to automation, AI workflows and system integrations. We bring in specialist knowledge where needed.
Implementation based on quote
Have one specific topic, such as quotes, job sheets, dashboards or AI? We can also propose a focused theme scan.
Solutions
What we can solve in practice.
We do not build technology for technology's sake. We look for the shortest route to less hassle, fewer errors and more control.
Process improvement
Simplify workflows, improve handovers and remove unnecessary steps.
Automation
Automate recurring work with smart workflows, forms, integrations and existing tools.
Dashboards and reporting
Create better management information for revenue, margin, planning, projects, customers or operations.
Practical AI
Use AI to summarise, check, prepare, analyse and support day-to-day work.
Software and integrations
Make systems work together better and build small bespoke solutions where needed.
Implementation support
Not only advise, but help roll out, test, improve and bring staff along.
How we work
How we work together.
1. Intro call
In 30 minutes we discuss what you are struggling with and whether there is enough improvement potential.
12. Business scan
We look at processes, systems, documents and day-to-day work.
23. Improvement plan
You get concrete quick wins, priorities and a practical roadmap.
34. Delivery
We help build, automate, integrate, test and improve.
45. Continuous improvement
If it works, we can optimise further and support structurally.
5Why UwCopiloot
Financial sharpness, business insight and technical delivery.
We do not only look at what is technically possible, but especially at what makes business sense. That leads to solutions that fit daily practice and contribute to better results.
We speak the language of business owners and technology
We focus on return, not hype
We make complex processes understandable
We build practically and step by step
We work alongside your team, not above it
We focus on solutions that are used in practice
“No thick reports that end up in a drawer. Clear choices, practical improvements and solutions that make day-to-day work easier.”
Hidden costs
Hidden waste quickly becomes expensive.
If three staff each lose five hours a week to searching, retyping, checking or fixing, that quickly adds up to tens of thousands of euros per year. Often the first win is not complicated: less duplicate work, better handovers and smarter support.
Example calculation
3 staff
5 hours per week
€45 cost per hour
Estimated annual cost
Over €35,000 per year in hidden costs
Exact savings differ per business. The business scan helps make this concrete.
Preparation
Questions for the intro call
When booking the intro call we ask a few short questions. That helps us make the conversation practical straight away.
The questions are for preparation. You do not need to give a full analysis yet.
Your details are only used to contact you and prepare the conversation.
Preparation
- What is your company name?
- What is your website?
- Roughly how many staff does your business have?
- What are you mainly struggling with?
- Which activities take unnecessarily much time today?
- Which systems do you use now, such as Excel, Exact, AFAS, Outlook, Google Workspace, WhatsApp, CRM or planning software?
- What would you like to have smarter, simpler or better organised?
Contact
Easily book a no-obligation intro call.
Pick a time in the calendar straight away or send us a short note on what you are struggling with. We think along and honestly say whether a UwCopiloot Business Scan makes sense.
Book an intro call
Choose a time for a no-obligation 30-minute intro call.
Book intro call
No obligation • 30 minutes • Online or by phone
Send a message
Have a question first? Email us briefly what is going on in your business.
Email UwCopiloot
We usually reply within one working day.
Prefer low-threshold contact? Send a short WhatsApp message.
Send WhatsApp
Handy for a first quick question.
Your details are only used to contact you and prepare the conversation.